Finally, a tool to manage small groups and meetings

How it Work Video

The Groupize Strategic Sourcing Platform is the first solution for enterprises to source, book, track and manage small group bookings and all requirements for simple meetings in one easy application. Our intuitive user experience is ideal for the occasional travel arrangers such as admin’s and sales teams, as well as professional planners and procurement staff. Ideal for work crews, consultants, sales & marketing teams, off-sites, day meetings and more.

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Hand Held

Take Control of your Small Meetings. Start Today!

Groupize can help get visibility into your rogue bookings and take control of the chaos from your small groups and meetings.

Improve your negotiating position with hotels, shorten your procurement and registration cycle by days. Share reports with your stakeholders to measure ROI, showcase savings and identify further cost saving opportunities.

Increase Compliance

Implement Controls

Save Time and Money

Implement Best Practices & Approvals

Capture Spend and Business Intelligence

Reduce Risk & Centralized Contact Signature

To be Duty of Care Compliant

Enforce Preferred Hotels and Negotiated Rates

Reign in your Spend

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We’ve got you covered with 3 Tools in 1

Our cloud based and easy to use solutions solve your sourcing and registration needs for small groups and meetings

1. Booking Engine for Multi-Rooms

Want to self-book 1-9 hotel rooms in real-time? Groupize makes searching, booking and managing small groups and simple meetings, multi-room bookings and extended stays easy. Select from over 150,000+ hotels including access to pricing and negotiated rates.
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2. Sourcing Solution for Meetings

Shorten your procurement cycle by days. Automate all the manual tasks and quickly create RFP’s to receive quotes on sleeping rooms, meeting rooms, F&B and other services. Compare bids, communicate and manage contracts from one user-friendly platform.
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3. Registration and Room Block Management

Invite group members to register, collaborate, self-manage their room block, add special requests, make modifications and update payments from their desktop or mobile device.
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Concur Integration

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Learn more  about the Concur Sourcing and Meeting Integration

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Designed specifically for Small Groups and Meetings Bookers

Easy to use self service solution for Executive Admins, Sales Teams, and Occasional Planners that are tasked with your smaller events

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You might have a handle on your transient bookings, but as you know, as soon as someone needs more than one room, it bypasses your travel department and you have no visibility. Gain insight into your travel spend and savings on small groups and meetings, spotlight preferred hotels, rates and corporate policies, quickly and easily get the best deals for your small groups and shorten the procurement cycle. Easy to use tools for your travel arrangers to adopt and intelligence to help you control the booking process, the vendor selection and the spend.

You’ve spent years implementing a Strategic Meetings Management Program (SMMP), but as you know, you are still not tracking your small groups and meetings of 50 participants or less, which account for over two thirds of your events. The Groupize Portal sits alongside your SMMP and provides a self service experience for the smaller groups and meetings to your travel arrangers, streamline negotiations and communications, achieve greater savings while maintaining the core pillars of your SMMP including policy, compliance, data management, sourcing strategy, duty of care, business intelligences and operational efficiencies.

Now TMC’s and Corporate Agencies can help their enterprise customers take control of their small group and meeting bookings with a hassle-free tool to source, book, track and manage groups in real-time to maximize efficiency, savings, data and compliance for off-sites, projects, extended stays and more. Instead of looking at small groups and meetings business as a hassle, think of it as an opportunity to generate new revenue and help your enterprise clients take control of their rogue bookings and spend.

Our innovative technology solutions automate all of the tasks involved in planning, booking and managing all sorts of groups online. Our affiliate programs are ideal for web sites who want to capture group business from affinity groups and lifestyle brands; weddings, sports, social and leisure travel.  Our small group travel experts will support your travel arrangers every step of the way. Generate revenues from your group traffic now.

Check out some of the many Corporations, Agencies and Partners using Groupize

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Small Meetings are the Wild West

Most corporations are not tracking their small meetings, which are 2/3rd’s of their groups and meeting spend.  80% of bookings currently are being conducted outside of company travel departments or policy, multi-room, extended stay, group and meeting bookings represent thousands of meetings and events with no oversight.

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Take Control of your Small Groups and Meetings

Source it

Book it

Manage it

Track it

Happy Customers and Partners is our Mission

Get started today and join the Groupize family of satisfied partners

"So Easy"

Thank you for making my Friday! I love Groupize- makes it so easy.

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Patt Potter Travel Specialist Travel Leaders Market Square

"Great Usability"

I logged into Groupize this morning and selected 8 hotels for a bid. I just thought I would share my feedback as to how easy the website was to navigate.

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Laura Potter Director of Facilities & Operations | Fishtech Labs

"All my Corporations want it"

Groupize was an absolute hit with my folks in the Travel meeting last week. I’ve had multiple institutions reach out to me wanting more info and highly interested in getting their own site.

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Ken Allen Account Executive, Corporate Travel Planners

"9.9 Customer Service"

This has been one of the most professionally handheld assistance for third party sales assistance that I have received in the past 10 years. I rate this individual who assisted me a 9.9. You have been more helpful than water in a pond

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Paul Larodier Hotelier

"My new tool moving forward"

I am in love with the way room blocks work in Groupize and am heralding the praises of it to my co-workers. And full well expect to use it on room blocks myself from this point forward.

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Ruby Bradley Business Travel Consultant & Meeting Planner, World Travel Service, Inc., A BCD Travel Company

"Meetings are the most controllable expense"

Meetings are the most controllable expense in the travel category in a corporation; more than airfare and more than transaction fee’s. If you could get your meeting spend under control, you could save 20% to 30% annually.

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Mark Travel Manager, Fortune 500 Company