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Rapid launch of a large meeting

Industry: Travel agency - Auto Industry

Use Cases: Room Block, Registration, Travel

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Download Case Study - Rapid Launch of A Large Meeting

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Challenge

To find a solution that could be configured and implemented to meet the CEO’s requirements of bringing their entire workforce together for an all hands in-person meeting at their Chicago HQ with little leadtime. As their first large in-person meeting since the start of the pandemic, the deadlines were tight (days not weeks) and the requirements were complex including rapid communication with almost 2,000 employees, seamless arrangement of travel for approximately 1,000 employees and managing the expenses, room block and employee experience for a key team building meeting.

Solution

The company's expense and travel solution, SAP Concur, had a readily available add on for event management and group travel. Fully vetted and available with a simple order, Concur Event Management by Groupize, has already met all product vetting and security requirements through SAP Concur. This Solution Extension is immediately available for use by any SAP Concur customer and has the functionality to manage any event from beginning to end.

Outcome

Within 72 hours, the registration website was launched with 500 registrations recorded within the first five hours. The platform also provided real time visibility into every attendee's travel arrangements, thereby allowing instant access to information such as arrival and departure details and cost. Within a few days, 684 attendees arranged flights within corporate travel policy and visibility for duty of care. The room block of 1434 rooms was managed in conjunction with the flight details.

Why Customers Love Groupize

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