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Venue Sourcing & eBids

Ultimate Solution for Seamless Venue Procurement

Venue Sourcing & eBids

Streamline your event planning

Find the right venue to meet your needs, search from over 180,000 venues globally with a curated venue selection. Automate the shopping and bidding process and receive competitive bids to increase savings. Provide a standardized process with easy workflow for occasional organizers with no experience and access to professional planners when needed.

Save Time and Money on Every Event with Groupize Venue Sourcing & eBids

Filter Results to Narrow Your Search

  • View your organizations rates, preferred, negotiated and promotions
  • Access photos, amenities, meeting room diagrams and sleeping room count
  • Maximize the usage of preferred properties company wide
  • Include your NSO’s and GSO’s

Automate the Shopping Process

  • Eliminate initial and reminder phone calls 
  • Custom responses from venues to meet your needs
  • Pre-attached addendums or send additional files easily 

Track and Manage Venue Responses on a Centralized Platform

Signature Approval and Workflow

Key Features

  • Company portal
  • Global visibility and hub
  • Robust rules engine and decision tree
  • DIY sourcing and professional planner workflows
  • Expert assist collaboration
  • 180,000 venues globally
  • Event Request Form
  • Company curated venue selection:
    • Negotiated, Preferred and Promos
  • Instant hotel booking of Sleeping Rooms
  • Venue response tracking, communications and documents
  • Rate tracking and comparison grid
  • Approvals and contract signature workflows
  • Budgets, payments, and reconciliation
  • Self-guided tips and checklists


Explore meeting, travel, expense & reporting modules.

Free Trial

7-day free trials are for organizations seeking to manage their meeting program.

Book Demo

See how Groupize can benefit the meetings and events in your organization. 

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Hands On Experience

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