Groupize Privacy Notice

Groupize Privacy Notice

Revised January 2015

 

Introduction

The services made available through this Web site and through our call center (the “Services”) are offered to you by Groupize, Inc., a Delaware corporation (the “Groupize,” “we,” “us,” “our”). We recognize the importance of protecting the privacy of individual-specific information collected about visitors using the Services (collectively, “Users”).  Examples of individual-specific information (“Information”) are described in the Section, “What is Individual Specific Information?”  We have adopted this User Privacy Notice (the “Notice”) to guide how we utilize Information about our Users. This Notice will evolve and change as we continue to study privacy issues and as the Services change or are modified.

 

Purpose

Our purpose in establishing this Notice is to balance our legitimate business interests in collecting and using Information with our Users’ reasonable expectations of privacy. Our purpose is to gather Information about hospitality products and services that our Users are seeking and to communicate such Information to prospective suppliers of such hospitality products and services with which we have a relationship (collectively, the “Hotels”).  The Hotels in turn use the Information to communicate with our Users regarding the products and services that the Users requested and when requested by a User to book services at such Hotel.  Also, we may share Information you provide to us with third parties for our legitimate business purposes, including vendors who perform services on our behalf.  We believe that our Users benefit from our efforts to facilitate communication and transactions between them and the Hotels.

 

Security

We collect Information only in a manner deemed reasonably necessary to serve our legitimate business purposes and comply with our legal obligations.  We safeguard our Users’ Information by using industry standard practices. Although “guaranteed security” does not exist either on or off the Internet, we make commercially reasonable efforts to make our collection of such Information consistent with all applicable laws and regulations.

 

Currently, this Web site (the “Web Site”) utilizes a variety of different security measures designed to Information from unauthorized access by users both inside and outside of Groupize, including the use of 128-bit encryption based on a SSL Certificate issued by DNSImple.  The use of the 128-bit encryption based on a SSL Certificate issued by DNSImple allows for utilization of Secure Sockets Layer, which is a method for encrypting data. This protects confidential Information – such as online forms and data – from loss, misuse, interception and hacking.

 

We and our Web Site service providers (including our third party hosting company) take commercially reasonable efforts to create and maintain firewalls and other appropriate safeguards to ensure that to the extent we control the Information, the Information is used only as authorized by us and consistent with this Notice, and that the Information is not improperly altered or destroyed. Our privacy protection practices help us to maintain accurate, timely, complete and relevant information for our business purposes. Our communication system, software and database practices have been designed to aid us in supporting authenticity, integrity and confidentiality.  Although we use commercially reasonable efforts to maintain data security when Information is transmitted through third party communication service providers, including Hotels, we do not warrant the security of Information during such transmission. And although we use commercially reasonable efforts to maintain data security when Information is transmitted to one or more Hotels, we do not warrant the security of Information once it has been received by such Hotels.

 

Third party websites that are accessed through links, banners and other means of electronic connection on this Web Site, if any, have separate privacy and data collection practices, and security measures. We have no control over these third party Web sites, or responsibility or liability for the practices, policies and security measures implemented by third parties on their Web sites. These third party Web sites have content, advertising, banners, links, sponsors, partners and connections over which we have no control and no responsibility. We encourage you to contact these third parties to ask questions about their terms and conditions of use, privacy practices, policies and security measures before disclosing personal information on linked Web sites. We also encourage you to review the privacy policies applicable to each Hotel with which you book services to ensure that you understand their terms and conditions of use, privacy practices, policies and security measures before disclosing personal or financial information to us for the purpose of securing such booking.   We do not endorse or approve the content, terms and conditions of use, privacy practices, advertising or other policies or practices of any third party, including any Hotel.  We are not a sponsor of any Hotel or linked Web site.

 

The Internet

 

On our Web Site we do not collect Information from Users unless they provide it to us voluntarily and knowingly.  We generally do not require or request any “sensitive data” other than credit card information in the event that you elect to secure a booking from one or more Hotels.  We do not knowingly collect information pertaining to racial or ethnic origins, political or religious beliefs, union membership, health or sex life unless you voluntarily include such sensitive data in order to facilitate the accommodation of any special considerations you may have in connection with your request for goods or services, such as special medical or dietary requirements.   Please be aware that sensitive data could be inferred from your group information, or from other special preferences you may provide in connection with your request.  In any event, Groupize does not use or share any such information for any purpose other than as described in this Privacy Policy.  Any “sensitive data” is collected only to enable you to request a  booking at  a Hotel and to facilitate accommodation of any special considerations you may have in connection with your request, such as at the appropriate group discount rate.

 

When we need to collect Information from you to provide you with a particular service, we will ask you to voluntarily supply us with the information we need.   Please be careful not to provide information such as credit card or financial Information as part of a general inquiry unless specifically requested to do so by us.  If you place such Information in areas of our Web Site created for communication and text generally, we may not realize it is there and may not be able to treat it with the proper confidentiality.

 

The primary purpose of capturing your credit card information, e-mail address and other Information when you use the Web Site is to send it to the Hotels for purposes of enabling you to complete your transaction directly with them.

 

Like many other Internet sites, we automatically collect certain non-personal information regarding our Users, such as software client information (for example, IP addresses, browser versions and operating systems) and aggregate information (for example, number of pages accessed) in order to analyze Web Site traffic and usage trends, and to enable us to tailor content and services to provide a better fit to our Users’ needs. Information of this nature does not pertain to your specific identity and is not associated with your personal information.

 

This Web Site has hyperlinks that connect the User to other Web sites, some of which are not affiliated with or controlled by us. Once you leave our Web Site, each new Web site you visit may have its own privacy notice and terms of use. Your interaction with these sites and your interaction and transactions with the Hotels will not be governed by this Notice or the Terms of Use of this Web Site. Access to and use of such linked Web sites through links provided on this Web Site and transactions with any Hotel is governed by the privacy notices and terms of use and notices of those Web sites and such Hotels, respectively.

 

Cookies

 

We may place a “cookie” on your web browser. A cookie is a very small text file that is sent to a User’s browser from a web server and stored on the User’s computer hard drive. It assigns the computer a unique identifier. The cookie stores information on your hard drive so we can communicate with you more efficiently, respond to you based on prior sessions at which you provided information about you or your preferences to us and understand what you prefer to view on this Web Site.  We do not use cookies to store passwords or credit card information.  Cookies do not tell us your individual identity unless you have chosen to provide it to us.

 

Your browser may be set to allow you to be notified when a cookie is to be placed on your browser, decline the cookie or delete cookies that have been placed on your browser. Some functions of this Web Site may not work or may work slowly if a cookie is refused.

 

California Residents: We do not currently explicitly handle, make any attempt to check or respond to Web browser “do not track” signals or other mechanisms that provide consumers the ability to exercise choice regarding the collection of personally identifiable information about an individual consumer’s online activities over time and across third-party Web sites or online services. We do not at any time track your activity across multiple websites or pass information from our cookie to third-parties.

 
What is Individual Specific Information?

 

Individual-specific information is any information or data about a User that itself, or as part of a unique combination of information, specifically recognizes the User by a unique identifier or descriptor. Examples of individual-specific include name, address, telephone number, e-mail address, employment status, credit card type and number, and other financial information.

 

Other Disclosures/Compliance with Law

 

This is a United States Web site and is subject to laws of the United States and the Commonwealth of Massachusetts.  Our Web Site is run from the United States and is intended for U.S. customers; our servers and data centers are located in the U.S. If you are accessing our Web Site from outside the U.S., by providing us Information about you, you agree that the Information may be transferred and stored in the U.S., a jurisdiction which may have different and/or less stringent privacy/data protection and data security protections than those of your own jurisdiction. As a result, your Information may be subject to access requests from governments, courts, or law enforcement in those jurisdictions according to laws in those jurisdictions. Subject to the applicable laws in such other jurisdictions, we will provide appropriate safeguards to maintain protections on your Information.

 

We may be obligated to disclose Information about you to a law enforcement agency or by a court order, or under the discovery process in litigation, investigations, and prosecutions. We may also disclose information voluntarily to cooperate with law enforcement agencies in matters of national security. We may ask certain questions to comply with certain laws if you reside outside the United States or meet certain other criteria established by law or executive order. Unless otherwise prohibited by law or our contractual obligations, we may disclose personal information if required to do so by law, court order, or as requested by a governmental or law enforcement authority, or in good faith belief that disclosure is otherwise necessary or advisable. Situations may include: to perform, maintain or enforce contracts with our Users, to protect our and our Users rights, or when we have reason to believe that disclosing the information is necessary to identify, contact or bring legal action against someone who may be causing or who may be threatening to cause interference with or damage to our rights, whether intentionally or otherwise, or when anyone else could be harmed by such activities.  We may also disclose Information to a purchaser of all or substantially all of our assets and/or equity.

 

Correction

 

We make repeated efforts to verify the accuracy of Information and to correct and update our database from Information available to us. In the event a User believes that such Information held by us is inaccurate or outdated, we will, upon notification and sufficient time for verification, take all reasonable steps to correct any inaccuracy or update outdated information of which we are made aware.

 

Children Under the Age of Thirteen

 

We do not solicit data from or market to children under the age of 13.

 

Changes to this Notice

 

The Notice in effect at the time of each visit to this Web Site applies to that visit. However, we may change or terminate this Notice at any time without prior notice by posting an amended version of the Notice on this Web Site and providing you with the ability to opt out of any new, unanticipated uses of Information not previously disclosed in the Notice. Please check our Notice each time you visit this Web Site or more frequently if you are concerned about how your Information will be used.

 

Privacy Office Contact Information

 

Our Privacy Office can be contacted at privacy@groupize.com, or Privacy Office, Groupize, Inc., 55 Court Street, Suite 340, Boston, MA 02108. Within a reasonable time after receiving your request or inquiry, we will attempt to respond to you or otherwise address your concern.